IIHMCA

Indian Institute of Hotel Management and Culinary Arts

Refund & Cancellation Policy

Our fee refund schedule, cancellation process, and how to apply

Effective May 2026 • www.iihmca.org • info@iihmca.org

Effective Date: May 2026

Last Updated: May 2026

Applies to: All IIHMCA programs

01 Application & Registration Fee

The application fee and registration fee paid at the time of submitting an admissions application or registering for the Common Entrance Examination (CEE) are:

NON-REFUNDABLE IN ALL CIRCUMSTANCES

These fees are fully non-refundable regardless of whether the applicant appears for the CEE, qualifies, or decides not to proceed with enrolment after qualification. These fees cover the administrative costs of processing your application and conducting the entrance examination.

02 Tuition and Program Fees — Refund Schedule

The following refund schedule applies to tuition fees and program fees paid at the time of enrolment. This schedule is in accordance with the guidelines issued by the UGC and AICTE for private unaided educational institutions.

Cancellation Timing	Refund Amount	Deduction Applied
15 or more days before commencement of classes	Full refund of tuition fees	Processing fee of ₹500 deducted
Less than 15 days before commencement	Partial refund — 80% of tuition fees	20% retained as administrative charges
After commencement, within first 15 days	Partial refund — 50% of tuition fees	50% of tuition fees retained
After 15 days from commencement of classes	No refund	100% of fees forfeited
Mid-year withdrawal (after first semester)	No refund	All fees for current academic year forfeited

03 Hostel and Accommodation Fees

• Hostel fees are refundable on a pro-rata basis if you vacate before the end of the period for which fees have been paid, provided written notice is given at least 30 days in advance.
• The security deposit (if applicable) will be refunded within 60 days of vacating the accommodation, subject to no damages or outstanding dues.
• No pro-rata refund will be issued for the initial one month of the hostel fee, which covers the move-in and administrative process.

04 Examination and University Registration Fees

NON-REFUNDABLE BY IIHMCA

Fees paid for university examinations, registration with Osmania University, SBTET, or City & Guilds are forwarded to the respective affiliated bodies and are therefore non-refundable by IIHMCA once remitted. Any request for a refund of such fees must be directed to the relevant affiliated university or board, and is subject to their own refund policy.

05 Non-Refundable Items in All Circumstances

Regardless of the reason for withdrawal or cancellation, the following fees and charges are non-refundable under all circumstances:

• Application and registration fee.
• Common Entrance Examination (CEE) fee.
• Uniform, kit, and equipment fees (once measurements for the Uniforms are given by the individual student).
• Library and laboratory deposit fees (once access has been provided).
• Student ID card fee.
• Any fee that has already been remitted to an affiliated university or board.
• Fees for any semester or academic year that has already commenced, beyond the first 15 days.

06 Circumstances That Do Not Entitle a Student to a Refund

• Suspension or expulsion due to misconduct, breach of code of conduct, or academic dishonesty.
• Failure to meet attendance requirements.
• Failure to obtain required examination results.
• Personal reasons including change of mind, change of career plan, or acceptance of another offer.
• Relocation, travel, or inability to attend classes due to personal or family circumstances.
• Dissatisfaction with faculty, timetable changes, or program modifications within IIHMCA's reserved rights.

07 Special Circumstances

Medical Withdrawal

In the case of a serious medical condition that prevents a student from continuing their studies — supported by documentary evidence from a registered medical specialist — IIHMCA may, at its sole discretion, consider a deferral of enrolment to the next available intake. A medical withdrawal does not automatically entitle the student to a fee refund.

Death of a Student

In the unfortunate event of the death of a student, the next of kin may apply for a refund of any fees paid for the portion of the program not yet commenced. IIHMCA will review such applications with sensitivity and respond within 30 days.

Institute Cancellation of Program

In the unlikely event that IIHMCA cancels a program intake for reasons within its control, enrolled students will receive a full refund of all fees paid for that program.

Force Majeure

IIHMCA shall not be liable for delays, disruptions, or cancellations caused by circumstances beyond its reasonable control, including natural disasters, pandemics, public health emergencies, government directives, or civil unrest. Fee refunds in force majeure situations are at the Institute's discretion.

08 How to Request a Refund — Step-by-Step Process

1. Submit a written withdrawal and refund request to the IIHMCA Admissions Office by email to info@iihmca.org or by hand delivery of a signed letter to the Administrative office under acknowledgement.
2. Include the following with your request: your full name, enrolment number (if issued), course name, batch year, reason for withdrawal, the fee amount you are requesting a refund of, and the original fee receipt.
3. If applying due to medical reasons, attach a certificate from a registered medical specialist confirming the condition and its impact on your ability to continue.
4. IIHMCA will acknowledge your request within 5 working days of receipt and confirm whether you are eligible for a refund under this policy.
5. Eligible refunds will be processed within 30 working days of approval. Refunds will be issued via bank transfer to the account from which the original payment was made.
6. IIHMCA will provide a refund confirmation letter via email once the payment has been processed.

09 Online Payments and Transaction Errors

If a fee payment fails or is duplicated through an online payment gateway (e.g., double-charged by a technical error), IIHMCA will refund the duplicate or erroneous amount in full within 10 working days of the error being reported and verified. Please report any such errors immediately to info@iihmca.org with the transaction reference number(s).

10 Amendments to This Policy

IIHMCA reserves the right to amend this Refund and Cancellation Policy at any time. Any changes will be published at www.iihmca.org/refund-policy with a revised effective date. The policy in effect at the time of your fee payment applies to your refund eligibility. Changes will not apply retrospectively to fees already paid.